Why should you exhibit at the KDOT Transportation Safety Conference?

As an exhibitor, you will have the opportunity to interact with hundreds of transportation safety professionals. 

Conference attendees include:

Exhibitor Booths

Exhibitors will be provided with a six-foot skirted table and one chair. Electrical, telephone or Internet arrangements must be made directly with the Hyatt Regency Wichita. We will provide more information about that after you register. Exhibitor set-up is Monday, April 24 from 4-7 p.m. or Tuesday, April 25 after 7 a.m. Exhibits will open at 8 a.m. on Tuesday, April 25.

Exhibitor Electrical/AV needs

You can order electricity or any other Audio Visual needs for your exhibit space through this storefront. Exhibitors are responsible for all changes.

Note that the date listed is the last day of the event so, you won’t get double charged. If you place an order, you will receive your items selected for both days (April 25 and 26).

If you have any questions, please contact Encore at 316-262-4923 or dan.desrochers@encoreglobal.com

Exhibitor Shipping Information

Shipping & Receiving

Arrangements can be made to ship packages out of the Hotel. A method of payment for the shipping must be arranged. The Hotel will arrange for UPS, or Federal Express to pick up any packages for shipping. Packages to be shipped by UPS must be to the Purchasing Office before 3:00 PM for same day shipping. Packages to be shipped by Federal Express must be to the Purchasing Office before 3:00 PM for same day shipping. Any packages to be shipped must be properly packaged and labeled 5 for delivery prior to giving them to Purchasing. All packages should be clearly marked with a return address. The hotel is not able to ship out to a P.O. Box.

The Hotel does not accept any liability for equipment, goods, displays, or other materials shipped from the Hotel. The Group is responsible for insuring its property for loss or damage.

The Hotel’s receiving entrance is open twenty-four (24) hours a day, seven (7) days a week. Any materials being sent to the Hotel must be marked as follows:

Client’s Name

Company Name & Convention

Arrival Date: 00/00/00

Hyatt Regency Wichita

400 W. Waterman

Wichita, Kansas 67202

Number of Boxes (Ex: Box 1 of 2, Box 2 of 2)

Packages will not be accepted more than forty-eight (48) hours prior to set-up time (without an additional drayage charge of 100%).

Rates and Guidelines Handling & Storage Charges

If you have any questions, please contact Charlotte Smith at 316-613-6281 or charlotte.smith@hyatt.com

Questions?

If you have any questions about exhibiting or registration, please contact us at professionalprograms@ku.edu.

We look forward to seeing you at the 2023 KDOT Transportation Safety Conference!